Whether you use a web-based e-mail like Hotmail or a software package
like Microsoft Outlook, you can easily create a dedicated Orchid
folder. Once you receive Orchid e-mail, you can separate it from your
personal or business e-mail for easier management. Most e-mail
programs offer optional, automatic sorting of e-mail by topic or by
sender. The name of this feature varies by e-mail program; for
example, Microsoft Outlook calls it New Mail Rules; Hotmail calls it
A typical sorting scheme works like this: You choose the item to sort
by (such as the subject line, sender’s name or e-mail address, etc)
and what action to take when a message is received that matches the
rules or filters you set up.
Most programs let you apply multiple rules or filters to each message
to fine-tune sorting. This way, sorted e-mail is automatically placed
in the appropriate folders, discarded, or left in your Inbox if it
doesn’t meet any of the sorting criteria you’ve specified.
Here’s how a simple sorting filter would automatically move your
Orchid mail into a designated Orchid folder.
Create a new folder to store your Orchid mail and name it whatever
you like; for example, MY-Orchid.
Depending on the e-mail program you are using, create a filter or
rule: If the message ‘Reply-To’ field is equal to
’firstname.lastname@example.org’ then move it to My-Orchid.
That was easy, wasn’t it?